Privacy Policy | KAC

At Khan Akber & Co., we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website khanakber.com or engage our professional services.

1. Information We Collect

1.1 Personal Information You Provide

We collect information that you voluntarily provide when you:

• Contact Us: Name, email address, phone number, company name, and message content submitted through contact forms
• Request Services: Business information, financial data, and documents necessary for audit, tax, compliance, company registration, and business setup services
• Communicate With Us: Correspondence via email, phone, or in-person meetings

1.2 Information Collected Automatically

When you visit our website, we automatically collect certain technical information:

• Analytics Data: IP address, browser type, device information, pages visited, time spent on pages, referral sources (collected via Google Analytics)
• Cookies: Analytics cookies to understand website usage and improve user experience
• Facebook Pixel: Aggregated data for marketing analysis and website optimization

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Service Delivery

• Providing audit and assurance services
• Tax preparation and compliance services
• Company registration and business setup services
• Regulatory compliance consulting
• Financial reporting and advisory services

2.2 Legal and Regulatory Compliance

• Filing statutory requirements with government authorities (NBR, RJSC, BIDA)
• Maintaining professional confidentiality obligations under ICAB regulations
• Complying with Bangladesh Labour Act, Companies Act, and tax regulations
• Meeting statutory record retention requirements
• Responding to legal requests and preventing fraud

2.3 Service Improvement

• Analyzing website usage to improve functionality and user experience
• Understanding client needs and enhancing service quality
• Developing new services and resources

2.4 Communication

• Responding to inquiries and service requests
• Providing updates on your projects and engagements
• Sending important service-related notifications
• Notifying you of changes to our policies or services

3. How We Share Your Information

We may share your information with the following parties:

3.1 Government Authorities

We share information with regulatory bodies as required by law, including:

• National Board of Revenue (NBR): Tax filings and compliance documentation
• Registrar of Joint Stock Companies and Firms (RJSC): Company registration and annual returns
• Bangladesh Investment Development Authority (BIDA): Foreign investment documentation and work permit applications

3.2 Professional Partners

• Partner Firms: Collaborating chartered accountancy firms for multi-jurisdictional projects
• Legal Advisors: External counsel when legal consultation is required
• Professional Service Providers: Specialists engaged to support specific aspects of your project

3.3 Service Providers

• Microsoft 365: Email communication and document collaboration
• Website Hosting: Secure storage and delivery of website content

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Data Storage and Retention

4.1 Storage Location

Your data is stored on secure international servers with industry-standard security measures.

4.2 Retention Period

We retain client information for the lifetime of our professional relationship and as required by:

• Professional Standards: ICAB record retention requirements
• Legal Requirements: Statutory audit documentation retention periods
• Tax Regulations: NBR record-keeping obligations
• Client-Auditor Privilege: Maintaining confidentiality of audit working papers

4.3 Data Backup

We maintain secure backup systems to protect against data loss and ensure business continuity.

5. Your Data Protection Rights

You have the following rights regarding your personal information:

5.1 Right to Access

While we do not provide direct online access to your data, you may request information about what personal data we hold by contacting us at info@khanakber.com.

5.2 Right to Correction

You may request correction of inaccurate or incomplete personal information.

5.3 Right to Deletion

You may request deletion of your personal information, subject to our legal and professional retention obligations.

5.4 Right to Data Portability

You may request a copy of your personal data in a structured, commonly used format.

5.5 International Client Rights

For clients in the European Union, we comply with GDPR requirements. For clients in California, we comply with CCPA provisions. Please contact us to exercise these rights.

6. Security Measures

We implement appropriate technical and organizational measures to protect your personal information:

• SSL/TLS Encryption: Our website uses HTTPS to encrypt data in transit
• Access Controls: Employee access to client data is restricted based on role and necessity
• Password Protection: Strong password policies for all systems handling client data
• Professional Confidentiality: All staff are bound by professional secrecy obligations
• Physical Security: Secure office premises with controlled access

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Cookies and Tracking Technologies

7.1 Cookies We Use

Our website uses the following types of cookies:

• Essential Cookies: Required for website functionality
• Analytics Cookies: Google Analytics to understand visitor behavior and improve our website
• Marketing Cookies: Facebook Pixel for aggregated marketing analysis

7.2 Managing Cookies

You can control cookie settings through your browser preferences. Note that disabling cookies may affect website functionality.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

9. Children’s Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. International Data Transfers

As we serve international clients and use international servers, your information may be transferred to and processed in countries outside Bangladesh. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

11. Professional Confidentiality

As ICAB-registered Chartered Accountants, we are bound by professional confidentiality obligations. Client information obtained during audit, tax, and compliance engagements is protected by:

• Client-Auditor Privilege: Professional secrecy requirements under chartered accountancy regulations
• Ethical Standards: ICAB Code of Ethics and professional conduct rules
• Legal Protection: Statutory confidentiality provisions in audit and accounting legislation

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will:

• Update the “Last Updated” date at the top of this page
• Post the revised policy on our website
• Notify clients of material changes via email when appropriate

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us using the information above. We will respond to your inquiry within a reasonable timeframe.